Job Title:                               Executive Assistant II

Department / Division:    Technology – ABO Incentive Platform and I&O

Salary Range:                     $25.70-$31.75 per hour plus an annual bonus

Location:                              Ada, MI (Hybrid)

What We’re Looking For:

The Technology department is looking for an Executive Assistant to support the VP – ABO Incentive Platform and I&O.

In this role, you will provide Executive Administrative support to the offices of the VP of ABO Incentive Platform and I&O, Director Incentive Delivery, and Director I&O Operations by providing excellence in the facilitation of the schedules for the VP and Directors by maintaining the calendar for all 1:1’s, leadership meetings, department divisional meetings, and day away team events. Ensuring effectiveness, you will capture all meeting minutes, actions, decisions, and next steps for all leadership meetings.  You will develop a tracking catalog of all action items to confirm status and completion to be communicated to leadership team members. You will then collaborate with the leadership team to continuously add value to all meetings. In addition, you will process all expense reports, reconcile credit card transactions for the Executive team, and follow up with staff members on monthly personal payments and late fees incurred on corporate credit cards. You will assist with staff recognition, new employee onboarding, and organizing team events. Also, you will schedule all domestic and international travel and assist with building itineraries and registrations for conferences.

Required qualifications:

• High school diploma or equivalent
• Minimum of 5 years of related administrative/executive support experience

Skills to be successful in the role:

• Ability to prioritize initiatives and multi-task in a fast-paced office environment.
• Ability to support Executives as they function in a global environment and during differing time zones.
• Ability to communicate effectively with all levels of leadership and support staff.
• Proficient in Microsoft Outlook and Teams.
• Proficient in Microsoft Office applications (Word, PowerPoint, Excel) and SharePoint.

• Willingness to learn new systems and processes required for the role.
• Well-developed organizational skills and a strong attention to detail.
• Flexibility to pivot to priority work of the team as needs arise.
• Self-motivation, attention to detail, and efficiency in work.
• Ability to work with other administrative assistants within the broader Technology Division on initiatives and activities that affect all employees within the global Technology organization.

What’s special about this team:

The fast-paced and engaging work in the Technology Department offers a unique opportunity to make a lasting impact on Amway and its future! As a key partner to the broader business, the Infrastructure & Operations and ABO Incentive Platform teams play a critical role in supporting the Amway business and enabling our ABOs Success. Technology leadership is dedicated to fostering a positive, high-energy, and supportive environment, and we’re looking for someone who will actively contribute to and strengthen this culture.

This role is not eligible for sponsorship.