Diversity – Innovation – Caring – Global Collaboration – Winning Spirit – Caring – High Performance

At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we’ll help you in advancing your skills and career. Here, you’ll be supported in progressing – whatever your ambitions.

Admin Assistant I / II (2-year Contract)

Purpose Statement

Primary focus is providing moderately complex administrative support for individuals and/or department.  Works under general supervision and receives detailed instructions only for new assignments.

Key Responsibilities

• Performs general administrative duties that may include photocopying, coordinating meetings/appointments, typing, faxing, ordering/maintaining supplies, arranging travel, preparing and/or sorting mail.
• Serves as a point of contact for customers.  Contacts are typically with individuals within own organization and occasionally with contacts outside own organization and involve obtaining or providing information requiring some explanation or interpretation.
• Answers questions related to established policies and procedures.  Directs people to the appropriate resource.
• Coordinates projects/assignments of broader scope, independently seeking appropriate internal and external resources as necessary such as: Assembling and distributing materials; Compiling and/or tracking data; Verifying the accuracy of data collected.
• Makes decisions within established guidelines regarding planning, organizing, and scheduling of work.
• Creates and types routine documents (letters/memos/e-mails, presentations, etc.) and revises as necessary; ensures accuracy in grammar and spelling.
• Manages work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner.
• Confidential information typically consists of department or employee sensitive information (i.e. employee salaries).
• Achievement of Boston Scientific Quality goals and do the mandatory e-learning courses.
• Ensures awareness and compliance with applicable standard operating procedures to meet, comply and champion all quality and regulatory commitments of Boston Scientific.

• Performs general administrative duties that may include photocopying, coordinating meetings/appointments, typing, faxing, ordering/maintaining supplies, arranging travel, preparing and/or sorting mail.
• Serves as a point of contact for customers.  Contacts are typically with individuals within own organization and occasionally with contacts outside own organization and involve obtaining or providing information requiring some explanation or interpretation.
• Answers questions related to established policies and procedures.  Directs people to the appropriate resource.
• Coordinates projects/assignments of broader scope, independently seeking appropriate internal and external resources as necessary such as: Assembling and distributing materials; Compiling and/or tracking data; Verifying the accuracy of data collected.
• Makes decisions within established guidelines regarding planning, organizing, and scheduling of work.
• Creates and types routine documents (letters/memos/e-mails, presentations, etc.) and revises as necessary; ensures accuracy in grammar and spelling.
• Manages work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner.
• Confidential information typically consists of department or employee sensitive information (i.e. employee salaries).
• Achievement of Boston Scientific Quality goals and do the mandatory e-learning courses.
• Ensures awareness and compliance with applicable standard operating procedures to meet, comply and champion all quality and regulatory commitments of Boston Scientific.

Quality System Requirement

In all actions, demonstrates a primary commitment to patient safety and product quality by maintaining compliance to the Quality Policy and all other documented quality processes and procedures.

For those individuals that supervise others, the following statements are applicable:

• Assures that appropriate resources (personnel, tools, etc.) are maintained in order to assure Quality System compliance and adherence to the BSC Quality Policy.
• Establishes and promotes a work environment that supports the Quality Policy and Quality System.

Job Scope and Levelling Guideline

• Requires expanded conceptual and technical and/or functional knowledge in own job function
• Broadens capabilities in applying concepts in job function

• Demonstrates working knowledge of business and industry practices and company processes to accomplish own work

• No supervisory responsibility; accountable for own contributions and meeting objectives

• Uses and exercises judgment to solve problems in straightforward situations and determine appropriate action/solutions.
• Works under general direction from more senior level roles/manager

• Impacts quality of own work and the work of others on the team; works within guidelines and policies

• Explains factual information of limited complexity to others in straightforward situations
• Organizes, presents and explains data/ information, primarily to internal audiences

Job Title: Admin Assistant I / II (2-year Contract)

• Academic Background

Bachelor’s degree in any Business / Science Discipline

• Seniority Level

Associate

• Industry
  • Medical Devices
  • Pharmaceuticals
• Employment Type

Full-time